Senior Secretary
Job Description:
Under the direction of the Program Coordinator, Business, Industry & Community Services, the Senior Secretary will perform a variety of secretarial duties in the interpretation, application and modification of existing procedures and methods; type, file, maintain records and provide information and assistance regarding programs, procedures and activities of the Business, Industry & Community Services department.
Qualifications:
Candidates will be tested to determine whether or not they possess the ability to:
# Type at 50 net words per minute from clear copy.
# Produce printed work using a word processor.
# Use correct English, grammar, spelling and punctuation.
A testing date will be arranged for applicants.
Education and Experience - Any combination equivalent to:
# college-level course work in computers and secretarial science and
# two years of responsible secretarial experience
Representative Duties
# Perform secretarial duties and relieve the administrator of a variety of clerical, technical and routine administrative duties; serve frequently as a liaison between the administrator and staff, public and other campus personnel.
# Review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations.
# Train and provide work direction to others as assigned; recommend new and revised office procedures as appropriate.
# Collect and compile statistical and financial data and other information for inclusion into special and periodic reports.
# Assist in monitoring budget expenditures and maintaining expenditure records; order and maintain office supplies; maintain a variety of records and files.
# Order and receive supplies and materials as assigned; type purchase orders according to established guidelines and procedures; process invoices
# Communicate information in person or by telephone where judgment, common knowledge and interpretation of policies and regulations are necessary.
# Coordinate activities of assigned office between the administrator and staff, the public or other District or campus officials
# Operate a computer terminal for the preparation and maintenance of a variety of complex documents, correspondence, reports and related materials.
# Edit and prepare a variety of correspondence, memoranda, reports, flyers, brochures and other materials; record and transcribe minutes; compose routine correspondence as assigned.
# Receive, open and distribute mail; receive visitors, arrange travel, schedule appointments, screen visitors and telephone calls and refer to appropriate staff members.
# Establish and maintain positive staff and public relations.
# Arrange and schedule a variety of meetings and conferences.
# Operate a variety of office machines and equipment, including typewriter, copier and calculator.
# Utilize the District’s integrated software in performing the required duties of the position.
# Perform related duties as assigned.
Conditions of Employment
# Salary is at Range 26 AA ($13.99 hourly).
# Salary increase after 6 months of satisfactory service.
# Minimum 5% increase if promotion.
# 10-working month probationary period.
# Union membership upon employment.
Working Conditions
# Office environment.
# Constant interruptions.
Physical Abilities
# Ability to communicate with students/employees/public.
# Ability to read documents.
# Ability to sit and stand for extended period of time.
# Ability to reach in all directions.
# Ability to lift moderately heavy objects.
How to apply:
Only complete application packages will be evaluated by a qualified screening committee as soon as possible after the closing date. Meeting the minimum qualifications does not assure the candidate an interview. Application materials will be screened to determine the extent to which they meet the Representative Duties. A selected group of candidates will be invited for oral interviews. After initial interviews, finalists may be asked to return for a second interview.
All costs incurred as a result of the application/selection process shall be borne by the candidate.
Application Procedure:
Applicants must submit the following materials which must be received by Human Resource Services on or before the application deadline,
September 4, 2008 / 4:30 p.m.
# Completed COS classified application form
# Letter of interest addressing your interest in this position and the representative duties
# Resume
Send to:
Linda Reis
(559) 730-3867
Human Resource Services
Position 3397-c-02-8
College of the Sequoias
915 S. Mooney Blvd.
Visalia, CA 93277
Note: Incomplete application packages will not be forwarded to the selection committee for consideration in the hiring process. All documents received become the property of the District and will not be returned. Human Resource Services will not copy any of the materials submitted for the applicant.
Notice to all candidates for employment:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens.
College of the Sequoias is an Equal Employment Opportunity Employer, committed to equal opportunity and treatment in all aspects of its relations with faculty, students and staff members, without regard to race, color, national and ethnic origin, sex, sexual orientation, marital status, religion, age or handicap.
